Booking Procedures

At BCharmed Travel, we are committed to delivering a seamless and elevated planning experience. To ensure every journey is thoughtfully curated, we ask that all clients follow our booking process outlined below:

Getting Started

Whether you are booking a flight, hotel, individual getaway, or group travel experience, all clients are required to schedule a trip planning consultation.

Once your consultation request is received, you will be provided with a Client Information Form (CIF) via email, along with an invoice for the applicable travel planning fee (see below).

Please note: Travel requests will not be researched until the completed CIF has been received.

Proposal & Quote Process

Upon receipt of your completed CIF, our trusted travel advisors will begin curating your experience and provide a customized quote with options via email.

Please note:

  • All quotes are preliminary and for review purposes only

  • Pricing and availability are subject to change until confirmed


Booking Authorization

Once you approve your selected itinerary:

  • An invoice and Credit Card Authorization Form will be sent via email

  • No reservations or tickets will be secured without written client authorization

Upon receipt of the completed authorization:

  • Airline tickets (if applicable) will be issued

  • Hotels and rental cars will be confirmed based on availability at the time of booking

  • If selected accommodations are no longer available, alternative options will be provided

A copy of your confirmed booking, including reservation numbers, will be provided once payment has been approved by the supplier.

Planning Fees & Policies

  • BCharmed Travel charges a non-refundable planning fee for all group travel requests

  • A $100 non-refundable planning fee applies to all group travel (5 or more travelers)

Important Information

  • Prices and availability are subject to change until a deposit has been secured

  • Refunds may be available under specific circumstances, such as the purchase of travel protection

  • Travel insurance is optional but highly recommended to protect your investment


Our Promise

Thank you for choosing BCharmed Travel, LLC where we are dedicated to creating a charming, seamless, and unforgettable travel experience from start to finish.